Cancellation Policy
S.F.S. School, Gajuwaka is committed to maintaining a transparent and fair withdrawal and cancellation process. Parents and guardians are requested to read the following policy carefully before submitting any cancellation or withdrawal request.
1. Written Application
Parents or guardians must submit a formal written application addressed to the Principal requesting withdrawal of the student and issuance of the School Leaving Certificate (Transfer Certificate), clearly stating the reason for cancellation.
2. Refund Process
Any refund arising from excess or error payments will be processed strictly according to the school’s Refund Policy after verification by the Accounts Department and approval from the school administration.
3. Timing of Withdrawal
The amount eligible for refund, if any, depends upon the date on which the withdrawal request is received.
4. Notice Period
Parents may be required to provide an advance notice before the withdrawal can be processed. Failure to comply with the required notice period may result in additional fee liability.
Important Cancellation Conditions
- Advance Fee Discounts: If a parent has received any concession or yearly discount for making advance payments, such discounts may become invalid in the event of withdrawal during the academic year and the difference may be adjusted before processing any refund.
- Outstanding Dues: Any pending tuition fees, other outstanding payments shall be adjusted before issuing any refund or School Leaving Certificate.
- Documents: The School Leaving Certificate and other official documents will be issued only after completion of all school formalities and settlement of outstanding dues.
- Administrative Decision: The decision of the School Management regarding withdrawal, deductions, and refund calculations shall be final and binding.